Data retention summary

This summary shows the default categories and purposes for retaining user data. Certain areas may have more specific categories and purposes than those listed here.

Site

Category

Foundation Online Learning

The Education and Training Foundation's learner management system for staff across the Further Education and Training sector.


Purpose

Foundation Online Learning

Information related to retention of user records on the Foundation Online Learning can be found below.

For the purposes of this document, 'active' is defined as logging into the user account within a 3-year consecutive period and 'inactive' is defined as a 3-year consecutive period without logging in to a user account.

All user accounts are retained for as long as deemed 'active'. User account's will be made 'Inactive' after the defined period of 3 years. 28 days in advance of the 3-year period of inactivity, an e-mail will be sent to registered e-mail of that account informing the user of the intent to delete the account. The user has 28 days to login into the account to stop the deletion process occurring. If the user does not login to the account in this designated 28-day period, then the account will be deleted. A user must login to the account in order to stop the deletion from occurring. If a user logs into the account during this time, then the 3-year consecutive period will renew and be upheld until the next time the user logs into the account.

On deletion, all account information will be deleted including, all personal information, course completions and certificates, all module and resource information accessed. We will not be able to verify any completion of courses or certificates gained once the user account has been deleted.

You can request that your account be deleted at any time by sending your request to dataprotection@etfoundation.co.uk

More information on your rights as a data subject and how your data is processed can be found in the Privacy and Cookie Policy and the TLPD Privacy Notice.

Published: 7th October 2019

Retention period
3 years
Lawful bases
Consent (GDPR Art. 6.1(a)) The data subject has given consent to the processing of his or her personal data for one or more specific purposes
Sensitive personal data processing reasons
Legitimate activities regarding the members/close contacts of a foundation, association or other not-for-profit body (GDPR Art. 9.2(d)) Processing is carried out in the course of its legitimate activities with appropriate safeguards by a foundation, association or any other not-for-profit body with a political, philosophical, religious or trade-union aim and on condition that the processing relates solely to the members or to former members of the body or to persons who have regular contact with it in connection with its purposes and that the personal data are not disclosed outside that body without the consent of the data subjects

Users

Category

Foundation Online Learning

The Education and Training Foundation's learner management system for staff across the Further Education and Training sector.


Purpose

Foundation Online Learning

Information related to retention of user records on the Foundation Online Learning can be found below.

For the purposes of this document, 'active' is defined as logging into the user account within a 3-year consecutive period and 'inactive' is defined as a 3-year consecutive period without logging in to a user account.

All user accounts are retained for as long as deemed 'active'. User account's will be made 'Inactive' after the defined period of 3 years. 28 days in advance of the 3-year period of inactivity, an e-mail will be sent to registered e-mail of that account informing the user of the intent to delete the account. The user has 28 days to login into the account to stop the deletion process occurring. If the user does not login to the account in this designated 28-day period, then the account will be deleted. A user must login to the account in order to stop the deletion from occurring. If a user logs into the account during this time, then the 3-year consecutive period will renew and be upheld until the next time the user logs into the account.

On deletion, all account information will be deleted including, all personal information, course completions and certificates, all module and resource information accessed. We will not be able to verify any completion of courses or certificates gained once the user account has been deleted.

You can request that your account be deleted at any time by sending your request to dataprotection@etfoundation.co.uk

More information on your rights as a data subject and how your data is processed can be found in the Privacy and Cookie Policy and the TLPD Privacy Notice.

Published: 7th October 2019

Retention period
3 years
Lawful bases
Consent (GDPR Art. 6.1(a)) The data subject has given consent to the processing of his or her personal data for one or more specific purposes
Sensitive personal data processing reasons
Legitimate activities regarding the members/close contacts of a foundation, association or other not-for-profit body (GDPR Art. 9.2(d)) Processing is carried out in the course of its legitimate activities with appropriate safeguards by a foundation, association or any other not-for-profit body with a political, philosophical, religious or trade-union aim and on condition that the processing relates solely to the members or to former members of the body or to persons who have regular contact with it in connection with its purposes and that the personal data are not disclosed outside that body without the consent of the data subjects

Course categories

Purpose

Retention period
No retention period was defined

Courses

Purpose

Retention period
No retention period was defined

Activity modules

Purpose

Retention period
No retention period was defined

Blocks

Purpose

Retention period
No retention period was defined